ScaleWise designs and builds practical AI systems for growing businesses — cutting admin, sharpening follow-up and giving your team back the hours they lose to process.
30-minute call · No slide deck · A written plan either way
Enquiry received
Webform → CRM in 4s
Docs generated
Proposal + contract drafted
Team notified
Owner assigned, task created
40+
Workflows shipped
12k
Hours saved / year
6 wks
Average time to value
98%
Client retention
Trusted by businesses like yours
Operations, professional services and B2B teams — from 10 people to 500.
Every engagement starts with the same question: where is your team spending time on things a system should be doing? Then we build exactly that — nothing speculative.
The admin that eats your week — quoting, onboarding, invoicing, chasing — rebuilt as systems that run start to finish without anyone touching them.
Assistants trained on your documents, tone and process, so your team gets an answer in seconds instead of digging through drives and inboxes.
Before automating anything we find where the hours actually go, then remove the steps that shouldn't exist at all. Often the cheapest win comes first.
Three clear phases — from strategy through build to ongoing growth. Know exactly what you’re paying for at every step.
All prices exclude VAT. Start with Phase 1 — no obligation to continue.
Three steps, no long discovery phase and no surprises. You’ll know what we’re building and what it saves before anything gets built.
A 30-minute call, then we follow one process end to end and put a number on what it costs you in hours. You get the findings in writing whether or not we work together.
We design the system, build it on the tools you already run, and ship in short cycles. Something useful is live in production by week four — no disappearing for a quarter.
You own the code and the accounts. We hand over documentation, train your team, then monitor what's running and ship the next improvement each sprint.
Every engagement below started as a single process that was costing someone their week.
“We were drowning in quote admin — three estimators, half their week spent copying numbers between systems. ScaleWise rebuilt the whole intake process in five weeks and it now runs untouched. They understood the trade before they wrote a line of anything.”
2 days
a week returned to every estimator
“The difference is that they actually understood the business before writing anything. No dashboards nobody opens, just the boring things quietly disappearing.”
9 hrs of weekly admin removed
“Response time on inbound leads went from eleven hours to under two minutes. That single change paid for the engagement in the first quarter.”
2 min lead response, down from 11 hours
Straight answers on timelines, cost, data and what happens when the build is done.
Still not answered?
Send the question over and you’ll get a real reply from the person who’d do the work — usually same day.
info@scalewise.online→Most engagements start with a two-week discovery and a first automation live in production by week four. We deliberately ship one small, useful thing early rather than disappearing for a quarter.
That's the normal starting point, and it's what the audit is for. We follow one process end to end, put a number on the hours it burns, and come back with a shortlist ranked by payback. You're not expected to arrive with a spec.
Almost never. We build on top of the stack you already run — CRM, accounting, project tools, shared drives — and connect the gaps between them. Replacing software is a last resort, not a starting point.
No. Your data stays in your tenancy, we work under a signed DPA, and every model call runs through providers with zero-retention terms. Where sensitivity is high, we deploy models that never leave your infrastructure.
Discovery is a fixed fee. After that most clients run on a monthly retainer sized to the roadmap, typically between a part-time and full-time hire — with a clear projection of hours saved before you commit.
You own the code and the accounts outright. We hand over documentation and train your team, and you can keep us on for monitoring and iteration or walk away cleanly. Nothing is locked behind us.
We’ll audit one process end to end, show you where the hours go, and tell you honestly whether automation is worth it.